Grass Roots Productivity - Regular Reviewing

 •  Filed under Posts, Productivity

We’ve looked at capturing and scheduling already in my little productivity process. The next step (not in order though) is the review.

For hundreds of years travellers have used different navigation techniques. The stars, maps, compasses and now the trusty smartphone can even help us get to our destination.

How do you get to the goals that you are working towards though?
Completing the items on your master list is one thing, but it’s all for nothing if there isn’t a goal to work towards. Most of us can remember to do the little things without the aid of an ongoing list to help us. If you’re keeping a track of your master list though, then you are most likely working towards a goal. How will you know though if you’re working towards that goal and making progress?

If the goal is the destination then the review step is our compass that steers us towards that goal. A regular review will help you ensure that you’re making progress towards an that goal.

My review process involves three stages.

1. Clearing the decks

In this stage I work through each of my various inboxes and convert any items into actionable tasks. It might be emails in my inbox, tasks on my CRM, or items I’ve captured in my notebook. I use this stage to bring everything together into my master list.

2. Review projects

I use the term project to review any amount of work that involves ongoing work. It might be generating content for my blogs, client work, or work for DailyMuse. This is where I review the progress of each project and ensure that I’m making progress towards it.

3. Planning ahead

Now that I know the progress made in the previous week or month, I can look ahead and plan for a similar timeframe. This involves scheduling actions into my calendar and setting reminders for the important ones.

Only my freelance work gets reminders as this is more important than most of my other projects.


And that’s all there is to it. I find it best to block off an hour a week to do my weekly review and three hours a month to do my monthly review. Done on a regular basis, the review step will help ensure that I'm working towards my goals.